PilotIQ simplifies the complexity of managing pilot assignments, duty rotations, vacations, and recalls. With a centralized scheduling dashboard and real-time availability updates, dispatchers can make faster, smarter assignments — while ensuring compliance and reducing scheduling conflicts.
Everyone sees the same thing — in real time. Pilots, dispatchers, and agents access current vessel ETAs, pilot assignments, and shift rosters from anywhere. No more phone tag, spreadsheet confusion, or miscommunication that causes delays or service lapses.
Pilots can view their schedule, update job status, and submit billing data from their mobile device — even while in transit or onsite. This streamlines reporting, eliminates paperwork, and enables same-day invoicing without administrative lag.
PilotIQ automatically calculates charges based on job type, time, overtime, and multi-port routing. Every charge is tied to an actual job event, reducing missed revenue, manual errors, and billing disputes. Invoices are clean, audit-ready, and exportable to your finance system.
Keep track of pilot job counts, licensing thresholds, training progress, leave time, and recalls — all in one place. PilotIQ helps ensure regulatory and internal policy compliance without the need for paper files or multiple spreadsheets.
Whether you manage a single harbor or several locations, PilotIQ supports multi-port assignments, region-specific charge codes, and site-specific scheduling needs. This gives regional authorities full control without sacrificing local precision.
PilotIQ integrates with popular accounting platforms (QuickBooks, Sage, SAP, etc.) and vessel registry databases to ensure accurate vessel information and billing alignment. Our API-ready architecture means faster onboarding and cleaner data flows.
Tailor views and workflows by role — dispatchers, pilots, finance teams, and executives get access to what they need (and only what they need). Live alerts help your team stay proactive about coverage gaps, overdue assignments, or schedule changes.
PilotIQ is designed for pilotage authorities of all sizes — from small operations with a single port to large regional networks managing multiple terminals and pilots. It scales with your needs and complexity.
Every pilot job is captured electronically at the source and automatically linked to accurate billing logic. This eliminates manual data entry, reduces missed charges, and ensures invoices are consistent, clear, and audit-ready.
Yes. PilotIQ supports integration with major accounting platforms like QuickBooks, Sage, and SAP, and can export invoice data in custom formats. Our team works with yours to streamline financial workflows.
No downloads required. PilotIQ is cloud-based and accessible from any device with a browser. Pilots, dispatchers, and agents can view schedules, submit job details, and stay informed – securely and easily.
Most pilotage authorities are up and running in weeks, not months. Our onboarding team tailors the system to your workflows and provides training so your team gets value quickly without disruption.
Take your pilotage operations to the next level with PilotIQ. Our software is purpose-built to streamline dispatching, simplify billing, and enhance oversight. Experience smoother coordination, fewer delays, and greater efficiency across your entire team.
